New

Sponsored Awards Coordinator

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Mar 18, 2026
Sponsored Awards Coordinator Sponsored Awards Coordinator Hiring Department: OVCR, Office of Sponsored Awards Coordinator Location: Chicago, IL Requisition ID: 104035 Posting Close Date: March 31, 2026 Salary: The budgeted salary range for the position is $75,000 to $85,000. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. The Office of Sponsored Programs (OSP) within the Office of the Vice Chancellor for Research at University of Illinois Chicago (UIC) seeks an experienced Sponsored Awards Coordinator to support the financial administration of a complex portfolio of sponsored research awards. The Sponsored Awards Coordinator provides advanced post-award financial oversight and regulatory guidance to support the responsible stewardship of sponsored funding and ensure compliance with sponsor regulations and institutional policies. This position is intended to be eligible for benefits (https://www.hr.uillinois.edu/benefits). This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Overview The Sponsored Awards Coordinator manages key components of the post-award lifecycle for sponsored research projects, including financial compliance monitoring, sponsor financial reporting and award closeout. Working closely with principal investigators, departmental administrators and campus leadership, the coordinator applies deep knowledge of federal regulations, sponsor requirements and institutional policies to ensure the compliant and efficient management of sponsored awards. This role requires the ability to analyze complex financial and compliance issues, interpret regulatory requirements and provide clear guidance to campus stakeholders managing sponsored research portfolios. Key Responsibilities Post-Award Financial Administration Conduct detailed reviews and financial analyses of sponsored project transactions to ensure compliance with federal regulations, sponsor terms and conditions and university policies governing allowable costs. Interpret sponsor regulations and institutional policies to advise departmental administrators and investigators on post-award administration. Serve as a subject matter resource to campus stakeholders regarding compliance requirements and financial management of sponsored awards. Financial Reporting and Sponsor Compliance Assist with preparation and submission of interim and final financial reports for sponsors. Review financial activity to ensure accuracy and compliance prior to submission of sponsor reports. Award Closeout and Portfolio Management Support the financial closeout of sponsored awards, including reconciliation of accounts and preparation of financial worksheets. Work with campus departments to ensure prompt completion of sponsor closeout requirements. Process Improvement and Operational Excellence Assist with the development and implementation of post-award policies and procedures to enhance operational effectiveness and compliance. Participate in campus initiatives and committees focused on research administration process improvement, technology enhancements and operational efficiency. Performs other duties as assigned. Minimum Qualifications Bachelor's degree in Business, Accounting, Management or a related field Minimum two years of experience in grants and contracts administration Knowledge of federal regulations and sponsor terms governing research grants and contracts Preferred Qualifications Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA) certification Experience supporting post-award administration in a research-intensive academic environment Knowledge of federal sponsors such as NIH, NSF and other major funding agencies Familiarity with sponsor payment systems and financial reporting platforms Demonstrated ability to analyze complex financial and compliance issues Strong organizational, analytical, and problem-solving skills Excellent written and verbal communication skills with the ability to advise campus stakeholders Advanced proficiency with Microsoft Office applications, particularly Excel About the Office of Sponsored Programs The Office of Sponsored Programs at University of Illinois Chicago supports a varied and rapidly growing portfolio of sponsored research funding. OSP partners with faculty and departments across campus to ensure the compliant and effective administration of sponsored projects while advancing UIC's mission of discovery, innovation and public impact. Join a collaborative team dedicated to supporting world-class research and the responsible stewardship of sponsored funding. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19352?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-cc75528c84dcf84c977352bdb5399d00