Senior Administrative Assistant

We are looking for a Senior Executive Assistant who treats executive calendar and operations management as a craft. You will support two senior leaders in Adobe's GenStudio organization - a high-growth, GenAI-powered product area.

The executives you support run cross-functional product or marketing organizations with heavy inbound meeting demand from engineering, design, marketing, sales, and customer stakeholders. The right candidate understands business context well enough to make real-time prioritization decisions about what gets calendar time and what doesn't - without being told.

You will also serve as an operational anchor for executives who move fast and get pulled in many directions simultaneously. That means keeping them on schedule, reminding them what's next, flagging when they're about to miss a commitment, and maintaining composure when priorities shift rapidly throughout the day.

• You understand the business, not just the calendar. You learn the executive's priorities, stakeholder map, and active workstreams so you can make smart scheduling decisions autonomously. When an executive requests time, you know whether it's urgent or can wait - and you act accordingly.
• You own outcomes, not tasks. You don't wait to be told a conflict exists - you surface it and propose a solution before the executive notices.
• You keep pace under pressure. When priorities shift three times before lunch, you stay calm, reprioritize, and communicate changes clearly. You thrive in high-tempo environments and don't freeze when things move fast.
• You keep the executive accountable. You are comfortable telling the executive what needs to happen next, pulling them out of a meeting that's running over, and reminding them of commitments they've lost track of. You see yourself as an operational partner, not a support function.
• You build systems, not workarounds. Repeating processes frustrate you. You build templates, standing blocks, and protocols that prevent problems from recurring.
  

Calendar Strategy & Prioritization (Primary)

• Business-context-driven scheduling: Understand the executive's priorities, active workstreams, and stakeholder landscape well enough to make informed decisions about which meetings to accept, decline, or reschedule - without requiring executive input on every request.
• Proactive conflict resolution: Own the end-to-end executive calendar across Outlook. Identify and resolve conflicts before they surface - daily, not weekly. When inbound demand is high, triage based on urgency and business impact.
• Stakeholder coordination: Schedule and reschedule across cross-functional leadership, external partners, and direct reports with clear communication to all affected parties.
• Weekly reconciliation: Maintain a standing weekly sync with each executive to align priorities, flag upcoming conflicts, and confirm the next week's schedule.
• Meeting hygiene: Ensure every calendar invite includes agendas, prep materials, and correct attendees. Decline or defer low-priority requests on behalf of executives.
  

Executive Time Management & Pacing

• Keep the executive on track: Proactively remind the executive of upcoming meetings, hard stops, and commitments throughout the day. When the executive gets pulled into unplanned conversations or runs over, you are the one who brings them back on schedule.
• Protect focus time: Build and defend blocks for deep work, prep time, and flows across meetings. Push back on requests that erode these blocks without a strong business reason.
• Surface what needs attention: Flag overdue action items, approaching deadlines, and commitments the executive may have lost visibility on.

Meeting Preparation & Follow-Up

• Prepare briefing documents and context materials ahead of leadership reviews and external meetings.
• Track recurring commitments (QBRs, planning cycles, leadership reviews) and proactively build them into the calendar.

Travel & Expenses

• Coordinate domestic and international business travel end-to-end: flights, hotels, ground transportation, and itineraries.
• Submit and reconcile expense reports in a timely manner, flagging any policy questions proactively.

Team Events & Operations

• Plan and implement team offsites, all-hands meetings, team-building activities, and cross-functional events.
• Coordinate space planning, floor moves, and team logistics as needed.
• Provide on-site support at Adobe events and conferences (occasional travel required).

Cross-Functional EA Coordination

• Build strong relationships with EAs across Adobe to facilitate cross-org scheduling.
• Provide backup coverage during PTO, illness, or sabbatical for peer EAs.

Required

• 5+ years of experience supporting Sr. Director-level or above executives in a fast-paced technology company.
• Expert-level calendar management in Outlook, including multi-executive scheduling across time zones and high-volume inbound meeting requests.
• Demonstrated ability to learn business context quickly and use it to make independent scheduling and prioritization decisions.
• Proven composure and effectiveness under pressure - comfortable with rapid priority shifts and frequent interruptions throughout the day.
• Strong written and verbal communication skills with a track record of clear, proactive communication.
• Proficiency with Slack, Google Workspace, Microsoft Teams, and standard enterprise productivity tools.
• Ability to handle confidential information with discretion and integrity.
  

Preferred

• Experience supporting product or engineering leadership in a SaaS or enterprise software company.
• Track record of building or improving operational processes for executive support.
• Familiarity with Adobe tools and internal systems.
• BA/BS degree (equivalent experience may substitute).

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe's industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We're on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let's Adobe together

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.

AI Use Guidelines for Interviews:
Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI - and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it's restricted during live interviews. See how we think about AI in the hiring experience.

Expected Pay Range:

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and "fair chance" ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.