TDOT TECHNICAL COORDINATOR 1 - 03312026-76235

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, MADISON COUNTY

This position is in the Region 4 - Preconstruction - Utilities Section.

For more information, visit the link below:
https://www.tdot.tn.gov/PublicDocuments/hr/RegionalPreconstruction-UtilitiesSection-TechnicalCoordinator-1.pdf

This position has a starting rate of $5,119 monthly / $61,428 annually.

Qualifications

Education and Experience:

An associate or bachelors degree in a related field of study and three (3) years of demonstrated competency in a related technical discipline.

OR

Education equivalent to graduation from high school and five (5) years of demonstrated competency in a related technical discipline.

Necessary Special Qualifications

• Some positions within this classification may require candidates possess and maintain a Class D driver's license valid to operate vehicles in the State of Tennessee
• Some positions within this classification may require candidates to possess and maintain, or obtain at their own expense and within 11 months of hire or promotion to this classification, a Class A Commercial Driver's License with an N endorsement without a Code O restriction (Code 52 restriction is allowable) that is valid in the State of Tennessee.

KNOWLEDGE, SKILLS, ABILITIES, and COMPETENCIES

• Knowledge of the Tennessee Manual on Uniform Traffic Control Devices (MUTCD)
• Knowledgeable in laboratory safety procedures
• Knowledgeable in required environmental procedures
• Knowledgeable in administering contracts
• Skilled in report and form writing
• Highly skilled in the use of objective thinking by focusing on relevant details and weighing the outcomes of different options to make decisions and resolve issues.
• Ability to communicate effectively
• Ability to follow verbal and written instructions
• Ability to use computers and applicable programs, applications, and systems
• Ability to recognize and take precaution for potential hazards
• Ability to maintain effective work relationships with individual and groups, both internal and external
• Ability to provide tailored instruction and teaching methods that accommodate the differing learning styles of others
• Ability to analyze a process and offer actionable feedback on how to improve the process effectiveness, quality, and efficiency
• Ability to effectively manage multiple tasks simultaneously
• Ability to set and manage timelines and priorities to complete the work that has been assigned
• Ability to provide strong customer service to internal and external customers.

Conditions of Employment

• Where a position requires a CDL, you must pass a drug test prior to employment. Commercial drivers and safety impact employees will be subject to additional drug and alcohol testing during employment.
• Incorporating overtime, weekends, and night shifts into their schedules as work schedules dictate
• Extended durations outdoors in extreme weather conditions
• Working in and around construction and vehicular traffic
• Walking on uneven terrain
• Climbing ladders and construction scaffolding
• Carrying equipment and samples in excess of 25 pounds
• Driving long distances are required as part of daily duties
• Performing work in which personal protective equipment will be required to be worn

Overview

The Region Utility Technical Coordinator 1 supports Divisions, technical disciplines, Project Teams, and the Region Quality Sections with project-specific and program wide placement of utility infrastructure within TDOT's right-of-way (ROW), assists in regulating the relocation of conflicting utility infrastructure for TDOT's Work Program, and assists the Permit Unit and other TDOT Divisions with the review, coordination, and approval of complex utility encroachment permit applications. The Region Utility Technical Coordinator 1 collaborates with project teams to identify conflicts with TDOT construction plans and projects, assists in coordination with utility owners to facilitate the deconfliction process, ensures utility infrastructure is accounted for and relocated according to project needs, coordinates with the Agreements and Encroachment Section to execute agreements, obtain deposits and processes utility reimbursements when applicable. Ensures the sustainability of the Department's Work Program.

The Region Utility Technical Coordinator 1 position ensures compliance with Department policies, Chapter 86 eligibility/requirements, rules and regulations for accommodating utilities (Chapter 1680-6-1), utility relocation cost estimating, invoicing and purchasing policies and procedures, and scheduling processes and procedures are incorporated into the development of utility relocation agreements and projects. This position must have the ability to effectively articulate utility relocation related technical concepts and requirements as a part of a matrix organization.

Responsibilities

Support Project Teams with the efficient delivery of TDOT's Work Program by assisting in issuing Early Notification Letter to Utilities Companies, develop and maintain a log of utility company responses, assist in preparing for and holding kick-off meetings with utility companies, assist in distributing Utility Coordination Plans, assist in processing A-Date Package responses, assist with the review and distribution of Utility Relocation Plans (a.k.a. Rainbow Plans) and developing the utility impact/conflict matrix, and roll plots, assist in preparing for, scheduling and holding utility deconfliction coordination meetings, coordinating with the Agreements and Encroachment Section for the development of utility agreements, assist with processing of utility company consultant requests, assist with the review and processing of B-Date Package responses, assist with issuance of authorization for utilities to commence work (as applicable), assist in the development of U-Sheets, support and assist in coordination for developing Utility certifications, as applicable, ensure project files are upload to FileNet, issuance of final notices for project closeouts, paper and electronic maintenance, and entering accurate, timely, and consistent data into the Integrated Right-of-Way Information System (IRIS).

Integrate Quality Management into all utility coordination, utility conflict matrices, utility cost estimates, deconfliction deliverables, U-Sheets, and various design plan sets as outlined in the PDN to ensure accuracy and completeness, and in compliance with state and federal regulations. Independently perform record checks and assist the Region Utilities Team in the retention of records and file maintenance per the TDOT records retention policy.

Assist in supporting the Permit Unit with processing, reviewing, and resolving complex encroachment permit applications, assisting in maintaining checklists for utility encroachment permit application requirements, assisting in updating associated policy, processes, and guidance, and assisting in ensuring encroachment permits are continually and accurately updated in the IRIS.

Assist with the coordination of consultants providing utility coordination and deconfliction for TDOT projects. Track work order progress, manage deliverable submissions, ensure compliance with contract terms, and process utility construction invoice payments accurately and promptly in EDISON. Assists in the management of the invoicing process for construction invoices for utility reimbursements. Coordinates the processing of utility invoices with the Department of Finance and Administration and the EDISON staff.

Support and assist in the pavement program coordination, including utility contacts, reviewing resurfacing, bridge repairs, curb ramp projects, and assisting with lane closure and traffic control plans. Assist in the distribution, receiving, updating and maintaining contact lists, and recording of responses in IRIS. Elevate any conflicts on these projects to the engineers for resolution.

Assist with maintaining a library of current utility related policies, procedures, and guidelines that support statewide process consistency and compliance. Assist the Agreements and Encroachments Section with ensuring required documentation management and records disposal. Assist with Proficiency/Training program documentation and tracking employee progress including maintaining and monitoring training schedules and generating reports on training activity and progress. Assist with preparing and posting annual statewide performance measures for the Agreements and Encroachments Section. Assist with GIS data interpretation and summarization for use by leadership and staff.

Provide exceptional customer service to internal and external customers such as utility owners, utility owner consultants, TDOT consultants, the Engineering Division, other TDOT Divisions, Project Teams, and the general public in the execution of the positions responsibilities while exercising effective listening skills and communicating effectively. Additionally, collaborate and provide assistance with Local Agency Program utility coordination to help streamline utility adjustments and relocations, ensuring that local agencies adhere to the same standards.

Remain current with applicable design standards, State of Tennessee laws, and Federal regulations applicable to the development and maintenance of TDOT's utility agreements, policies, and procedures. Assist with modifications to all applicable policies, procedures, design standards, standard drawings, specifications, and special provisions. Stay informed on utility coordination-related industry trends and national best practices by participating in AASHTO, industry associations, and other appropriate committees.