Operations Coordinator

Position: Operations Coordinator
Location: Remote-friendly (with occasional travel for program delivery)
Reports to: CEO and Managing Director (project dependent)
Employment Type: Part-time seasonal (10-15 hours/week in spring and up to 30 hrs/week in the summer and fall)

Compensation: $33-40/hr (final rate depends on your experience). Mileage reimbursement at the Federal rate. 

About Spark4: Spark4 designs unforgettable team building and leadership experiences for organizations and leaders (primarily corporate) who are ready to step outside of the boardroom and into something more meaningful. We live by 5 core values: FUN! Real. Invested. Rigorous. Evolving; and our mission is: Leading with Fun. Building what matters. We’re looking for a high-energy, detail-oriented team player to support the planning, coordination, and execution of our activated and personalized  team building activities, support overall company operations, and take on certain entry level sales tasks if interested. 

About the role: This is a hands-on, people-centered position so we’re looking for someone who’s proactive, personable, and organized and thrives in a fast-moving, purpose-driven environment. You’ll play a key role in ensuring Spark4’s events (primarily team building events) and programs run smoothly and good relationships (client, vendor and internal) are maintained. This is ideal for someone who loves connecting with people and making things happen behind the scenes. Because Spark4 is a small (but mighty) company everyone - from CEO to new hires - will get their hands dirty with a variety of projects. While we are looking most immediately for a PT seasonal person (April-October) there is potential to grow into a year-round or more full time team member. 

Responsibilities

• Lead operations at team building events (manage prep, set up/breakdown, staff, and on-site execution)

• Coordinate logistics for events and programs (venue bookings, materials, tech needs, etc.)

• Procure/prepare and pack team building program materials (can be gear, printed and/or digital materials)

• Support client handoffs from sales to production for team building programs

• Build relationships and rapport with staff at hotels, venues and destinations associated with Spark4 team building programs (in-person presentations, networking events, email comms)

• Help Managing Director maintain our internal systems of content documentation

• Collate and update program materials, agendas, and presentations

• Track and update project timelines and task lists

• Additional duties as assigned 

Requirements:

• Strong interpersonal and communication skills; comfortable engaging with diverse groups

• Professional demeanor when representing the organization at client sites or events

• Ability to take direction, accept feedback, and communicate issues clearly

• Attention to detail when preparing paperwork and setting up/breaking down for events

• Ability to follow safety protocols and operational procedures consistently

• Advanced problem-solving skills and the ability to adapt in fast-paced, event-driven settings

• Dependable, punctual, and able to work independently or as part of a team

• Comfortable working in both indoor and outdoor environments, sometimes in varying weather conditions

• Ability to lift and carry up to 40 pounds and walk up to 3–4 miles occasionally

• Ability to perform regular computer-based work, including scheduling, reporting, and basic data entry

• Ability to work flexible hours, including occasional evenings and weekends

• CPR/First Aid certification or willingness to obtain

• Valid driver’s license, current auto insurance, and reliable transportation

• Reside in the Denver Metro, Boulder or I-70 corridor (for easy travel to client-facing events)

You’re a great fit if you:

• Have strong communication skills (written and verbal) with a warm, clear style

• Are confident in asking good questions and facilitating conversations 

• Love being organized and keeping projects on track

• Are a natural problem solver, DIY person, or crafty type

• Have experience in client services, team-building, facilitation or event planning

• Are tech-savvy (Google Workspace, Canva, CRMs and other project management tools)

• Enjoy physical movement as part of your work 

• Have experience in a client-facing role, hospitality or administrative/operations setting for 2+ years

• Are energized by both people and process (you actually enjoy it!)

Bonus if you:

• Are open to occasional entry-level sales duties (responding to inbound sales inquiries)

Schedule & Flexibility:

This role is a balance of remote and on-site work. The expectation is that you will be available for most client-facing program days as they are scheduled.  It can begin part-time with potential to grow into a more full time and/or year round role. Some flexibility around schedule is welcome, what matters most is responsiveness and follow-through.

How to Apply:

Please send your resume to contact@spark4team.com with the subject line “Operations Coordinator [your name].” No cover letters please. In your email to us please include your answer to 2 questions: 

1. What drew you to this specific role at Spark4? and;

2. (choose one). 

3. • Best gift you’ve ever given or received?

   • What about how/where you grew up influences you today?

   • First or worst job and what you learned about yourself while working there?

We appreciate a professional, well-written message AND we value connection and getting to know people genuinely, even though it’s hard to be fully expressed through the written word. Application deadline is 6pm MST Friday 4/24, with phone interviews scheduled for the week of 5/4.