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Administrative Aide - Emergency Medicine, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Apr 23, 2026
Administrative Aide - Emergency Medicine, College of Medicine Administrative Aide - Emergency Medicine, College of Medicine Hiring Department: Emergency Medicine Location: Chicago, IL USA Requisition ID: 1040870 FTE: 1 Work Schedule: 8:30AM - 4:30PM Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: April 30, 2026 Salary Range (commensurate with experience): $65,461.50 - 72,247.50 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Perform a variety of essential tasks related to the administration and supervision of departmental work functions and assist in carrying out the administrative functions in Emergency Medicine. The duties performed require extensive knowledge of the organization, programs, policies, and procedures of the institution. This is an on-site position. Serves as an extension of the Department Head in the Department of Emergency Medicine; provides a broad range of administrative services to support the goals of the department and overall mission of the institution. Executes, with minimal direction, the administration and coordination of hospital and clinical activities, including essential tasks related to administrative functions that are characterized by independent judgment, discretion and responsibility. Includes monitoring and coordinating moderately complex activities that required extensive knowledge of the organization, programs, policies, and procedures of the institution. Duties & Responsibilities: Provides administrative and organizational support to the Department Head; coordinates schedules (i.e., prioritizes and manages schedules, appointments, meetings, coordinate research groups and related activities); invites and notifies participants; coordinates travel, lodging and conference registration needs along with itineraries; tracks and monitors progress of projects, typing/proofreading correspondence Researches, assembles data and prepares confidential documents/administrative reports for a variety of high level executive meetings; distributes as directed; develop meeting agendas, take meeting minutes, takes meeting attendance and keeps records of such meetings in BOX Maintains an overview of departmental responsibilities and deadlines, updates, and evaluates departmental policies and operational procedures Assist in planning various special projects, essential programs, events that includes complex scheduling Tend to the administrative needs of core faculty members and provides support to other department administrators on various administrative/organizational matters; facilitate departmental recruitments by building itineraries, making travel accommodations and escorting guests around campus Serves as a liaison between clinical departments and hospital; provides information, assistance, and advice to various constituencies and individuals. Assists with the management and fiscal oversight of all administrative office tasks, examples include ordering supplies, filing materials, facilities management requests for office, sorting mail, key management, managing special projects Supports the department by performing all other duties as assigned by the Department Head and Director of Administrative Operations Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field: 60 semester hours or an Associate's degree equals one (1) year (12 months) 90 semester hours equals two (2) years (24 months) 120 semester hours or a Bachelor's degree equals three (3) years (36 months) Master's degree or higher equals four (4) years (48 months) B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles Preferred Qualifications: Bachelor's Degree in business administration, healthcare administration or related field Previous experience working with executive leadership Experience in healthcare, academic or hospital system with familiarity with academic medicine structures Understanding of medical terminology, clinical operations, compliance standards Project planning and monitoring of project progress Attention to detail and ability to coordinate complex schedules/projects Flexibility and attention to deadlines Understating of fiscal responsibility Extensive computer skills with MS Office, Accounting, Scheduling, Outlook, Powerpoint Presentations, Project Management tools. Exceptional written and oral communication skills To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19641?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-8adcf4b17a5e1a43b80c0c179a030dd9