Project Manager - Onsite

Join Our Spiro*Verse

Spiro Project Managers are integral to the success of our project teams, ensuring custom fabrication and warehouse projects are executed and delivered seamlessly. (This is not an IT related role) This role partners across multiple departments to drive alignment, optimize resources, and deliver high-quality outcomes on time and within budget. Project Managers are responsible for clearly communicating timelines, managing deliverables, and leveraging their understanding of custom production processes and client inventory to develop effective fulfillment strategies. They maintain full ownership of project performance, including cost control and execution.

Company Overview

This is Spiro. A strategically-led, creatively-driven, leading global experiential agency. We exist to cultivate powerful brand connections through the channel of experiential. We believe strong global communities are empowered by diversity, inclusion & belonging.

Where data-informed creative meets advanced digital solutions, we boldly go where no experience has gone before. As Spiro*nauts, we are born storytellers & story makers; fearless dreamers of the "what if;" and pioneers of innovation in our craft. Together, we launch brands into their experiential orbit through the power of Brand Gravity.

Learn more about who we are here!

Job Responsibilities

• Facilitate and participate in project launch meetings that include all critical departments (Sales, Estimating, Detailing, Account Management, Project Management, and Warehouse/Production); distribute work orders to appropriate departments
• Review project estimates to ensure alignment with scope; manage and process change orders as needed
• Partner with detailing/engineering teams to support custom fabrication solutions and approve control drawings
• Manage client inventory within internal systems, including tracking, reservations, and coordination of warehouse activity
• Prepare and submit accurate bills of material for rental projects
• Coordinate graphics production, ensuring specifications are clearly defined
• Source and procure job-specific materials; create purchase orders and collaborate with vendors to meet cost, quality and delivery goals
• Coordinate receipt and distribution of job-specific materials and purchases
• Monitor project progress through production and warehouse; review and approve completed work
• Coordinate outbound logistics with account teams to ensure on-time delivery; verify accuracy of all shipping documentation
• Track project costs, run reports, and proactively communicate potential cost overruns to Production Management
• Support field installation & dismantle teams with pre-show planning and ongoing coordination
• Oversee inspection of client inventory returning from shows; document and communicate discrepancies/damage to account teams
• Conduct post-show reviews, including evaluation of project performance and participation in final cost analysis
• This is onsite in Hebron, KY, hybrid may be considered in the future.

Job Requirements

Education & Experience

• Bachelor's degree or equivalent experience in: Exhibit Construction/Management, Architecture, Construction Management, Business Management, Industrial Design, or a related field
• 2-5+ years of related experience; exhibit industry experience preferred
• Minimal travel required

Technical Skills

• Proficiency in Microsoft Office and general PC/Internet applications
• Experience with ERP, workflow, and inventory management systems preferred
• CAD/Drafting (technical drawing) experience a plus
• Ability to read and interpret fabrication and installation drawings

Core Competencies

• Strong organizational and project management skills with a focus on cost control and performance tracking
• Proven ability to manage multiple projects and priorities in a deadline-driven environment
• Effective time management and project management skills
• Strong customer service, communication, and interpersonal skills

Benefits

• Remote Environment
• Full Benefits Package
• 401K Vesting Immediately
• Psychological Safety
• Diversity, Inclusivity and Belonging Culture
• Employee Led Resource Groups
• Spiro*YOU Professional Development & Learning Programs
• Employee Events

Our Process

Our interview process is hand crafted to our roles. In general, you can expect to have an initial phone interview with our talent acquisition team and thereafter video interviews with team members and your future manager. We welcome candidates to view our social medial channels and website to extend the conversation beyond the responsibilities of the role. Once you have completed the interview process, we conduct a criminal background check, where applicable by law.

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