Accounts Payable Specialist

POSITION DESCRIPTION

• Maintain vendor files including new vendor set-up, reconciliation/resolution, and proper documentation of discrepancies and payment issues
• Review purchase orders for descriptions, coding, vendor selection, PO date, and job number
• Accurately edit purchase orders and enter invoices into accounting system
• Review, code, and process invoices and check requests
• Ensure proper approval and accuracy on all invoices prior to payment
• Professionally respond to inquiries regarding purchase orders and invoices from vendors or management
• Monitor and analyze specific AP operations, such as invoice research and follow up, problem documentation, and standardization of input
• Assist with month-end duties including timely close of accounts payable and maintain and reconcile the open purchase order report
• Comply with relevant internal controls, policies, and procedures
• Perform other miscellaneous duties as necessary

POSITION REQUIREMENTS

• High school diploma or equivalent
• 2-3 years of Accounts Payable experience
• Proficient computer skills (Word, Excel, Outlook)
• Excellent written and verbal communication skills with all department levels
• Excellent attention to detail, accuracy, and organizational skills
• Effectively handle deadlines, multiple tasks, and be a team player
• Strong telephone skills with an understanding of customer service