Executive Administrative Partner

Key Responsibilities

Executive & Calendar Management

• Proactively manage complex, high-volume calendars; serve as gatekeeper to optimize executive time
• Coordinate internal and external meetings across time zones
• Ensure executive alignment to priorities, commitments, and deliverables
• Anticipate needs and resolve scheduling conflicts with minimal direction

Meeting & Operational Support

• Drive executive staff meetings (agenda planning, logistics, cadence management)
• Prepare, format, and maintain high-quality PowerPoint presentations and materials
• Support agenda creation and track action items with disciplined follow-up
• Ensure effective execution of leadership routines and operating rhythms

Event & Project Coordination

• Plan and execute leadership workshops, team events, and offsites
• Manage logistics end-to-end with strong attention to detail
• Support and drive organization-specific projects and initiatives
• Partner with stakeholders across the business to ensure alignment and delivery

Travel & Expense Management

• Coordinate complex international and domestic travel (multi-leg itineraries)
• Proactively track travel logistics including flights and ground transportation
• Manage travel and expense budgets
• Prepare, submit, audit, and reconcile expense reports in accordance with company policies
• Educate executives on policies, tools, and evolving procedures (e.g., spend limits, compliance requirements)

Stakeholder & Organizational Support

• Demonstrate strong understanding of organizational structure and key stakeholders
• Partner effectively across executive leadership teams and support functions
• Provide administrative support to broader teams as needed

Leadership & Continuous Improvement

• Maintain strict confidentiality of sensitive and proprietary information
• Provide mentorship and guidance to other administrative professionals
• Identify opportunities to improve processes, tools, and ways of working

Key Attributes

• High level of professionalism, discretion, and executive presence
• Strong judgment and ability to make decisions independently
• Exceptional organizational and prioritization skills
• Strong attention to detail with high accuracy and follow-through
• Proactive, solutions-oriented mindset with a "can-do" attitude
• Excellent communication and interpersonal skills
• Ability to adapt in a fast-changing, global environment
• Strong analytical thinking and problem-solving capability

Qualifications

• Associate's degree or equivalent experience
• 5+ years supporting senior executives in a corporate environment
• Intermediate proficiency in Microsoft Office 365 Suite (Outlook, PowerPoint, Excel, Teams)