Executive Assistant

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:
This position supports UNC Health's participation in the North Carolina Rural Organizations Orchestrating Transformation for Sustainability (ROOTS) Hub as part of the State's Rural Health Transformation Program. UNC Health has been selected to serve as the NC ROOTS Region 4 Hub Lead by the North Carolina Department of Health and Human Services (NCDHHS), collaborating with community organizations, healthcare providers, and regional partners to improve the health and well-being of rural populations across Region 4 and throughout North Carolina. This role contributes to initiatives that strengthen rural health infrastructure, advance community partnerships, improve access to care, and support sustainable solutions that address the unique needs of rural communities. In support of these efforts, the Executive Assistant provides high-level administrative and operational support to executive leadership responsible for the NC ROOTS Region 4 Hub.This position serves as a trusted partner by managing complex calendars, coordinating meetings and travel, preparing correspondence, reports, presentations, and meeting materials, and handling highly confidential information with discretion and professionalism.

The Executive Assistant facilitates communication across UNC Health leaders, community organizations, healthcare providers, regional partners, and state agencies, ensuring efficient coordination of priorities and seamless support for strategic initiatives that advance the mission of the NC ROOTS Region 4 Hub. The ideal candidate will have prior executive assistant experience supporting senior leaders in a complex organization.

This position operates on a hybrid work schedule and requires regular onsite presence to support executive leadership, meetings, and business operations.

Responsibilities:
1. Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information
2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information
3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed
5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.
6. Monitors and maintains administrative office budget.

Other information:
Education Requirements:
* High School diploma or GED
Licensure/Certification Requirements:
* No licensure or certification required.
Professional Experience Requirements:
* Two (2) years of progressive experience in a clerical, administrative or office management role.
Knowledge/Skills/and Abilities Requirements:

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: NC ROOTS Grant

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$20.74 - $29.52 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.