A/P Specialist

Summary of Position:

The primary function of an accounts payable specialist is to serve as support for the accounts payable associate and maintain accounts payable records, ensure that a company's bills are paid on time and that the company is not overcharged for any services.

Duties & Responsibilities:

• Back up for Accounts Payable associate, direct orders, defect PORMS, vendor files

• Maintains assigned vendor accounts payable files (Vendor setup, ACH setup, Vendor invoicing, etc)

• Perform the day-to-day processing of accounts payable transactions to ensure that municipal finances are maintained in an effective, up to date, and accurate manner.

• Research and resolve invoice discrepancies and issues

• Identify, implement, and assist with accounting projects/redesigns

• Schedule weekly check run

• Monitor vendor accounts and APTP report to ensure payments are made timely.

• Cross train where needed

Other Competencies:

• Ability to self-manage, show initiative, and solve problems.

• Communicate professionally, both verbally and in writing to coworkers and vendors.

• Develop and maintain a good working relationship with all personnel and vendors.

• Effectively utilize all capabilities of Trend accounting system.

• Detail minded and organized.

Mental Demands:

• Problem solve and prioritize tasks.

• Manage stress level depending on projects and deadlines.

• Multitask various projects simultaneously.

• Receive and process financial information.

• Assess documents, spreadsheets, financial statements, etc.

Physical Demands:

• Remain in a stationary position for at least 80% of the workday

• Move about inside the office to access files, office machinery, etc.

• Frequently communicate with management and coworkers and be able to exchange accurate information

• May require heavy lifting

• Constantly works in office environment

Basic Qualifications:

• Associates degree accounting, finance, or business administration is preferred

• Minimum of 2 years of related work experience

• Strong Microsoft office skills

• Demonstrate knowledge of general accounting procedures

This job description is subject to change at any time.

Job Location: