Controlled Substance Analyst

Under the supervision of the Drug Diversion Supervisor, the Controlled Substance Analyst is responsible for the auditing of controlled substance medication use process at UC Davis Health. This includes inpatient, outpatient, ambulatory, and retail management and oversight of controlled substances across all of UC Davis Health's locations. The analyst assists pharmacy management teams with routine audits of controlled substance use, regulatory compliance, and reporting. The analyst is also responsible for coaching staff and managers on the results of audits and assisting in developing strategies to address gaps. The analyst serves as a subject matter expert for controlled substance regulations, technology, data (informatics), and business needs as they pertain to controlled substances. They assist in the design, implementation, and training of technology needs for the UC Davis controlled substances and diversion prevention program. The analyst works as a liaison between departments of compliance, IT, HR, nursing, and medical staff in all matters related to controlled substance oversight. . #CA-DSDS

Apply By Date

8/1/2026 at 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree in related area, or equivalent experience/training
• Three (3) years of experience in a pharmacy or healthcare setting
• Experience in preparing monthly operational reports and other key performance indicators
• Experience in applying practices, principles and techniques of patient care related to Controlled Substances and Pharmacy Operations
• Ability to assess the performance of the department against business goals and plans
• Ability to work with the IT team, staff and other stakeholders to implement, develop, troubleshoot and maintain technologies
• Advanced MS Excel skills
• Creative thinking skills and ability to generate new out-of-the box ideas
• Ability to prepare presentations and educate stakeholders on specialty pharmacy and various aspects of the program
• Ability to prepare and present executive-level talking points, presentations, executive summaries and data on various projects
• Knowledge of Pharmacy Terminology
• Communication skills to effectively deliver information, in both spoken and written formats, to a variety of audiences with diverse levels of knowledge and expertise.]
• Working knowledge and skills to apply practices, principles and techniques of patient care related to Controlled Substances and Pharmacy Operations

Preferred Qualifications

• California Pharmacy Techncian License
• Certified Pharmacy Technician Certification (CPhT)
• Master's degree in Business Administration, Hospital Administration, Public Health, Public Administration or other related area, or equivalent experience/training
• Experience with accreditation process
• Experience managing programs
• Experience maintaining policies nad procedures
• Experience with EPIC, EPIC certification, Electronic Health Record, or pharmacy dispensing system software
• Project management experience
• Experience in Microsoft PowerPoint, Outlook, Word, Access, Visio
• Experience improvement process or Lean Six Sigma
• Ability to prepare monthly operational reports, financial summaries, and other key performance indicators to provide management data to manage department
• Ability to prepare revenue and expense projections to help in the management of current programs and provide decision support in developing new service lines
• Ability to prepare business proposals for new lines of business, additional staffing and needed capital investment
• Ability to develop marketing materials and plans and then implements to support new service lines and patient and provide outreach
• Ability to work with IT and other stakeholders to develop data warehouse and interfacing of multiple systems
• Ability to manage and plan multiple projects at once

Key Responsibilities

• 60% - Controlled Substance Auditing and Diversion Prevention Coordination
• 20% - Reporting and Strategic Planning
• 10% - Education and Development
• 10% - Professional Development

Department Overview

UC Davis Health is a nationally recognized leader in the provision of high-quality, patient-centered care, based in the Greater Sacramento area of Northern California. UC Davis Health has a Comprehensive Cancer Center, internationally recognized MIND Institute, and a nationally ranked pediatric hospital. The UC Davis acute care hospital has 646 beds and an ambulatory care service area spanning north to the Oregon border, east to Nevada, and down the Central Valley to Fresno, California, covering 65,000 square miles across 33 counties.

The Department of Pharmacy is a dynamic, integral, and critical part of patient care provided by UC Davis Health. As a department of greater than 600 professional, technical, and administrative support personnel, we focus on providing patient-centered medication management that optimizes outcomes through practice, education, research, and leadership through the continuum of care. We also have the largest pharmacy residency program in the country with 46 total residents in 13 different programs.

The Department of Pharmacy offers comprehensive pharmaceutical services (unit dose, IV admixtures, clinical services, infusion pumps, and teaching) throughout the health system complex 24 hours a day, 7 days a week. The pharmacy services encompass inpatient pharmacy services as well as an expansive footprint in the ambulatory care space where we have clinical pharmacists embedded within our clinics and specialty care locations. Our operational teams support the health system enterprise with three inpatient pharmacies, five outpatient pharmacies, two infusion pharmacies, a home infusion service line, and the full complement of pharmacy purchasing, stores, and distribution.

POSITION INFORMATION

• Salary or Pay Range: $3,042.14 - $5,517.24
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: AUDIT PROFL 3
• UC Job Code: 007575
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Mon-Fri: 8 hours/day
• Location: Sherman Way Building (HSP056)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks