Executive Assistant, Marketing Leadership

Aquent is proud to partner with a globally recognized leader in the sports and lifestyle industry, an organization renowned for its innovation and global reach, shaping culture through iconic products and experiences. This is a unique opportunity to directly influence how this beloved brand connects with its audience worldwide. Your contributions will be pivotal in enabling visionary marketing leaders to achieve ambitious goals, making a tangible impact on global marketing strategies that resonate globally.

We are seeking an exceptional professional to become the strategic backbone for our marketing leadership team. This isn't just an administrative position; it's an opportunity to be a trusted partner, anticipating needs, streamlining operations, and directly contributing to the success of high-impact marketing initiatives. If you're a proactive, detail-oriented professional with a knack for seamless execution and a passion for supporting dynamic leadership, you'll thrive in this fast-paced and collaborative environment.

What You Will Contribute

• Provide proactive and reactive calendar management support for multiple senior leaders, including prioritizing meeting requests and managing scheduling conflicts.
• Serve as a primary point of contact between executives and internal teams, coordinating communication and maintaining alignment across the organization.
• Develop a deep understanding of leadership priorities, business objectives, and key initiatives to effectively manage time and resources, ensuring strategic focus.
• Prepare leaders for upcoming meetings, critical milestones, and organizational priorities by meticulously tracking deadlines and proactively identifying necessary actions.
• Coordinate all aspects of domestic and international travel arrangements, detailed itineraries, and accurate expense reporting.
• Support leadership team meetings, team events, culture initiatives, and special projects, playing a key role in their successful execution.
• Manage distribution lists, communication groups, and administrative processes to ensure smooth information flow.
• Partner with executive administration teams to coordinate high-profile meetings, external visitors, and special events, ensuring a professional and organized experience.
• Collaborate with internal teams to efficiently resolve administrative and operational needs, acting as a central point of contact.
• Maintain the highest level of confidentiality, professionalism, and attention to detail in all tasks and interactions.

What You Will Bring

• 2+ years of experience providing comprehensive administrative and operational support to senior leaders, executives, or leadership teams.
• Proven experience managing complex calendars and coordinating across multiple stakeholders with precision and foresight.
• Strong organizational skills with the ability to prioritize competing demands and adeptly manage changing priorities in a dynamic environment.
• Excellent written and verbal communication skills, enabling clear and effective interaction at all levels.
• A demonstrated ability to anticipate needs, take ownership of tasks, and operate with a high level of independence.
• Exceptional attention to detail and a steadfast commitment to delivering high-quality support consistently.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
• Familiarity with AI productivity tools.
• Experience with enterprise travel and expense management systems.
• High school diploma or equivalent required.

Qualifications That Will Set You Apart

• Experience supporting VP-level, C-suite, or multiple senior leadership teams simultaneously.
• Background within marketing, communications, retail, consumer brands, sports, entertainment, or creative industries.
• Project coordination or project management experience.
• Experience coordinating leadership meetings, team events, or significant organizational initiatives.
• Familiarity with various enterprise business systems.

Impact and Work Environment

In this collaborative, fast-paced environment, success means enabling executives to consistently focus on strategic priorities through your proactive support. You will ensure meetings, travel, and operational processes run smoothly and efficiently, minimizing disruptions. By fostering strong internal relationships, you will ensure stakeholders receive timely communication and support. This role requires strong judgment, exceptional organization, and excellent relationship-building skills, offering the opportunity to partner with cross-functional teams and make significant contributions to business operations. Ultimately, your contributions will align and empower leadership teams to effectively execute key initiatives, continuously improving administrative processes and scaling overall team efficiency.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.