Recruiter Assistant | Level II

Aquent is proud to partner with a leading organization that stands at the forefront of innovation, consistently delivering exceptional service and making a significant impact across its industry. This is a dynamic and forward-thinking environment where visionary talent thrives, driving success and fostering growth towards a mission that truly matters. Your contributions in this role will directly empower this organization to achieve its strategic talent goals, playing a crucial part in its continued success and expansion.

Are you a master of organization with a passion for creating seamless experiences? We are seeking a highly motivated individual to become the cornerstone of our hiring process. In this pivotal role, you won't just be scheduling interviews; you will be shaping the first impressions for our future talent, ensuring a positive journey for every candidate, and empowering our recruiting and hiring teams to build exceptional teams. Your meticulous coordination and warm professionalism will directly contribute to our ability to attract and secure the best talent, making a tangible impact on organizational growth and success.

What You'll Do

• Coordinate and schedule a high volume of interviews for both internal and external candidates, ensuring a positive and seamless experience.
• Serve as the primary point of contact for all visitors and new hires, creating a professional, welcoming, and positive first impression.
• Monitor and manage various shared email inboxes, expertly responding to inquiries and facilitating critical communications.
• Collaborate effectively with administrative assistants and hiring teams to align schedules and ensure manager availability for interviews, including for mid-level roles.
• Manage a high-volume workload in a fast-paced environment, consistently demonstrating exceptional attention to detail.
• Prioritize multiple scheduling requests and deadlines effectively, showcasing strong organizational and time management skills.
• Interact with candidates and stakeholders with professionalism and warmth via phone, email, and virtual platforms.
• Provide essential administrative support across various talent acquisition initiatives as needed, contributing to overall team efficiency.

What You'll Bring

Must-Have Qualifications:

• High School degree.
• One year of related work experience, specifically coordinating and scheduling appointments, interviews, meetings, or similar activities.
• Proficiency with Microsoft Outlook for calendar management and communication.
• Basic Microsoft Excel skills, including navigating spreadsheets and formatting data.
• Demonstrated detail-orientation and strong organizational skills.
• Ability to effectively multitask and manage competing priorities in a dynamic environment.
• Proven verbal and written communication skills, enabling clear and professional interactions.
• A professional demeanor with experience working in a corporate or professional office environment.

Nice-to-Have Qualifications:

• College degree.
• Two years of experience in a Customer Service or Talent Acquisition environment.
• Experience with Workday or other applicant tracking/HCM systems.
• Ability to operate effectively in an environment characterized by high volume, ambiguity, and change.
• Experience working within a large, complex organization.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.