Admin Assistant 2

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

CDD is seeking a qualified and motivated individual for an Administrative Assistant 2 position to provide comprehensive administrative support to the Center Administrative Division. This position plays an important role in supporting daily operations and ensuring efficient and professional service to division staff, guests, and patients.

Primary responsibilities include:

• Provide administrative support to division staff, including the Administrative Operations Director and Unit Administrator.
• Schedule meetings, prepare meeting minutes, coordinate travel arrangements, and process travel reimbursements.
• Provide support desk coverage, including answering phones and assisting with vehicle checkout and return.
• Use a P-Card to order supplies specific to the division and assist with mail and package processing for the Center, requires lifting an average of 25 pounds.
• Schedule and coordinate the delivery of Center vehicles for routine maintenance and cleaning, requires a valid NM Driver's license and completing UNM's Defensive Driving Course.
• Respond to inquiries from staff, guests, and patients in a professional, courteous, and timely manner.
• Assist with special projects and other administrative duties as needed to support the needs of the Center Administration.

The ideal candidate will have knowledge of and experience with providing administrative support, scheduling meetings and travel, and interacting professionally with staff, guests, patients, and the public. The successful candidate will demonstrate excellent attention to detail, strong organizational and communication skills, sound judgment, and the ability to manage multiple priorities effectively.

The ideal candidate will have strong computer skills in MS Word, Outlook, Excel and Access. UNM (or other university) experience with P-Card, Chrome River, and LoboMart. Punctual, reliable, service-oriented, and able to work independently while contributing effectively as part of a team.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

***Address in your cover letter how your experience and skills align with our preferred qualifications***

Excellent interpersonal and communications skills as evidenced through the interview process.

Ability to work on a team of diverse staff, as well as supporting a large Center handling multiple requests and issues.

Detail oriented with strong organizational skills, and a positive helpful attitude.

Background in working with confidential material.

Familiarity with diverse communities including those of individuals with developmental disabilities and families in need.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

To Be Considered for This Position, Please Submit the Following:
* Completed Application: Include all relevant work experience and clearly note the number of hours worked per week for each position.
* Current Resume: Your resume should include three professional references, preferably current and/or former supervisors.
* Cover Letter: Please address how your experience and skills align with our preferred qualifications.
* Note: Incomplete applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.