Capital Division Chief - General Services

Notice of Change: This recruitment has been extended to open until filled.

• Demonstrated experience leading staff and teams and providing oversight of significant large scale, multi-million-dollar capital projects from inception to completion.
• Experience with the development & management of significant projects as part of a larger 5-Year Capital Program.
• Experience with public sector projects, knowledge of public contract codes and experience managing projects within the structure of local government a plus, including preparing materials and making presentations to the Board of Supervisors and other stakeholders.
• Clear understanding of the principles of project management, including: project scope, budget, scheduling, contract execution, and human resource management.
• Experience utilizing various project delivery methods including design-bid-build, design build, Job Order Contracting, and Construction Management at Risk public projects employing prequalification of major trades.
• Knowledge of the regional construction market, and experience with local vendor outreach.
• Demonstrated experience supervising and evaluating staff.
• Understanding of construction management that includes documentation and contract administration and negotiation.
• Solid writing skills to prepare and write clear and concise documents (e.g., memoranda, board letters, correspondence, contracts and supporting documentation).
• Computer skills, with proficiency in M365 or other collaboration software, Microsoft Suite, AutoCAD, Visio, SharePoint and Project Management Software.
• Exemplary customer service skills and experience working with the public, elected and appointed officials, community groups, commissions, advocacy groups, and various other boards.
• Ability to effectively coordinate with a variety of stakeholders.
• Experience implementing provisions of the American with Disabilities Act (ADA) and Chapter 118 of the California Building Code in the design and construction of facility improvement projects.
• Knowledge of the process to comply with the California Environmental Quality Act (CEQA).
• Enthusiasm, excitement and the professionalism to lead the Capital Division to new heights and to execute the Calle Real Master Plan, a $400+ million recapitalization of the County's campus in Goleta, CA.

• Sustainability: The practice of promoting the wellbeing of both current and future generations while fostering an accountable and proactive department. This includes minimizing negative impacts on the environment, cultivating an equitable and inclusive work culture, and managing resources to foster financial prosperity.
• Creativity: The ability to generate novel and imaginative ideas, solutions, and expressions. It involves thinking beyond conventional boundaries, combining existing concepts in innovative ways, and bringing forth original concepts that contribute to positive change and progress. Creative individuals and teams embrace experimentation, open-mindedness, and a willingness to challenge norms, resulting in fresh perspectives that inspire innovation and growth.
• Integrity: The quality of being honest, ethical, and having strong moral principles. It involves consistency between one's words, actions, and values, as well as the willingness to do what is right even when no one is watching. A person of integrity is someone who acts with honesty, transparency, and fairness, and is often trusted and respected by others due to their unwavering commitment to upholding moral and ethical standards.
• Partnerships: The collaborative efforts between individuals, organizations, or entities with shared goals and complementary strengths. A partnership involves the establishment of synergistic relationships built on trust, mutual respect, and effective communication. It's about working together to achieve outcomes that are more powerful and meaningful than what could be accomplished individually. Successful partnerships thrive on active collaboration, shared resources, and a commitment to common objectives, ultimately fostering collective success and mutual advancement.

• Recruit, Retain, Develop, and Promote a Quality Workforce.
• Leverage Technological Innovation.
• Align Resources to meet County Requirements and Expectations.
• Establish and Communicate Standardized Policies and Procedures.
• Foster a Culture Aligned to our Department Values.

These examples are not intended to reflect all duties performed within the job, and not all duties listed are necessarily performed by each individual.

1. Serves as a member of the County's management team by planning, organizing, coordinating, and directing the activities in areas such as: construction of infrastructure projects; major maintenance and building tenant improvements including facility master-planning.
2. Establishes annual or mid-term priorities, goals, and operational plans for the division or programs.
3. Recommends, establishes, and provides direction for new or revised services, programs, processes, policies, standards, or operational plans based on the department's longer-term strategies.
4. Recommends division's strategic plans within department strategic direction to next level manager or director.
5. Develops, administers, and evaluates capital project management services and programs to ensure compliance with strategies and performance goals; manages work systems and processes; maintains and updates procedures and ensures compliance; researches trends and best practices; and recommends and implements changes.
6. Provides operational and technical management and direction to staff including, but not limited, to one or more of the following areas: capital improvements, maintenance, tenant improvements, architecture, engineering, construction, land use, site planning, infrastructure design, geography, and soil sciences.
7. With support and coordination from other department divisions, develops and administers work unit budget and procurement processes; reviews and approves budget requests and transactions; negotiates and manages contracts; researches and analyzes financial information; makes resource management, prioritization, and allocation recommendations; and implements resource allocation decisions and assignments.
8. Researches, analyzes, develops, and reviews original fiscal, compliance, and related reports, contracts, plans, grant proposals, materials, presentations, and other documents; and develops and makes recommendations to higher-level staff.
9. Develops, implements, and evaluates services and programs to ensure adherence to strategic and performance goals; manages work systems and processes; maintains and updates procedures; research trends and best practices in the area of assignment; and recommends and implements operational and program changes.
11. Troubleshoots and resolves program or work unit issues and keeps higher-level management informed of issues/resolution.
12. Oversees the preparation of or prepares contracts, reports, records, plans, and other documents involved in managing the area of assignment; oversees and participates in the research and analysis of policy and related information; and makes recommendations to higher-level management staff.
13. Supervises the Capital Division Managers, provides or arranges for their orientation, training, and ongoing professional development; plans, reviews and evaluates their work. Provide overall leadership to other management, professional, paraprofessional, and support staff; conducts performance evaluations; employee development, hiring, discipline and termination procedures.
14. Coordinates work with the general public, County staff, and external agencies; may represent the County on various professional committees; and prepares and makes presentations to the public, elected officials, boards, and other stakeholders.
15. Provides oversight of the consultant and contractor selection process, fee negotiations, contracts, and evaluates contractor performance.
16. Provides leadership in the development of feasibility studies, environmental studies, complex cost estimates, schedules, and programs for the development or alteration of buildings, structures, and related infrastructure.
17. Provides guidance on all project activities to ensure that all new construction, major maintenance and renovation work complies with plans, specifications, codes, budgets and schedules.
18. Analyzes claims and approves consultant/contractor payments.
19. Performs other related duties as required.

MINIMUM QUALIFICATIONS
Education and Experience
The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience. A typical way to acquire the required knowledge and abilities would be:

• Equivalent of a bachelor's degree from an accredited four-year college or university in civil engineering, construction management, architecture, or related field AND,
• Seven (7) years of progressively responsible experience in the field of Capital Project Management, including at least three (3) years as a supervisor or manager.

• Registration as a Professional Engineer (PE) or Registered Architect (RA)
• Qualification as a Project Management Professional (PMP)

• Principles, practices, and techniques of capital project management in a public agency setting, including managing capital construction projects including scope development, project documentation, cost estimating, project monitoring, payables and change order authorization, quality control, FF&E (furniture, fixtures, and equipment), project research, project tracking, and construction, including the interpretation of laws, regulations, policies, and procedures.
• Principles and practices of managing capital and maintenance programs.
• Principles and practices of project management and program planning.
• Project and contract management principles.
• Principles and practices of public administration and program management, including strategic planning, implementation, and evaluation.
• Management principles, practices, and techniques.
• Principles and practices of governmental accounting, fiscal management, budgeting and auditing.
• Principles and practices of program planning and administration.
• Personnel management principles and practices, including employee supervision, training, and evaluation.
• Principles and practices of group facilitation, conflict resolution, and consensus building.
• Principles and practices of procurement and contract administration.
• Principles and techniques of effective oral presentations.
• Applicable federal, state, and local laws, codes, regulations, and standards.
• Business systems, equipment, and applications relevant to the area of assignment.

• Effectively administer capital project programs and activities.
• Manage large-scale complex projects and/or initiatives, enterprise projects, and/or oversee the management of multiple projects simultaneously.
• Exercise political acumen, tact, and diplomacy.
• Manage assigned operations/programs and ensure ongoing compliance with strategic objectives and performance measures.
• Develop and implement policies and procedures.
• Manage and evaluate assigned staff, including training, coaching, participating in developing goals and strategic objectives, coordinating deadlines, prioritizing work demands, and assigning and monitoring work.
• Analyze and evaluate operational programs, projects, and procedures.
• Plan, organize, coordinate, and supervise changes and improvements in public agency projects and studies.
• Manage budgets, contracts, grants, and resource allocation.
• Interpret, monitor, and report financial information and statistics.
• Oversee the implementation of and adherence to quality assurance activities and standards.
• Research, recommend, and implement industry trends, solutions, and best practices.
• Resolve complex problems within the area of assignment.
• Prepare and oversee the preparation of reports, grant proposals, documents, and presentations.
• Create and provide informative presentations to stakeholders, elected officials, County leadership, and the public.
• Collaborate with program stakeholders, elected and appointed boards, the public, and internal leadership.
• Interpret and apply applicable laws, codes, regulations, and standards.
• Communicate effectively, clearly, and concisely.
• Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public.

• Possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment.
• May be required to work a varied schedule of hours, which may include evenings, weekends, and holidays.
• Completion of a background investigation to the satisfaction of the County may be required for some assignments.

SELECTION PROCESS:

Application Review. Review of the application and supporting materials to determine those candidates who meet the employment standards.

Selection Interview. Select finalists will be invited to an interview with a panel of subject matter experts. A written exercise and presentation may be required as part of the selection process.

Recruiters will communicate with applicant by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines. The County of Santa Barbara will not release any applicant's email address to a third party.

REASONABLE ACCOMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of needed accommodation from a professional source, such as a Medical Provider or a learning institution.

CONDITIONAL JOB OFFER: Live Scan and Background Check: Once a conditional offer of employment has been made, the selected candidate's appointment is contingent upon successful completion of a Live Scan and background check which includes a conviction history check, and satisfactory reference checks. A Live Scan is electronic fingerprint scanning that is certified by the State Department of Justice. Further instructions about when and how to complete the Live Scan will be included in the offer letter. Appointee will be subject to a post-offer medical evaluation or examination.

BENEFITS: For more information on County of Santa Barbara benefits click HERE or visit the Benefits Tab above. Additionally, applicants from other public sector employers may qualify for retirement reciprocity and time and service credit towards an advanced vacation accrual rate.

STATEMENT OF COMMITMENT: The County of Santa Barbara is dedicated to cultivating and sustaining an environment that exhibits equity and inclusion everywhere, and at all levels of our organization. The County believes equity is a fundamental principle that must be imbedded in policies, institutional practices and systems. The County recognizes the negative impacts of systemic racism and is committed to eliminating the barriers affecting our Black, Latinx, Indigenous, and Asian community members, as well as people of other diverse racial and ethnic backgrounds. We envision a world where society and its systems (e.g. education, criminal justice, and health care, housing the economy) are just, fair, and inclusive, enabling all people to participate and reach their full potential.

We celebrate community and employee diversity, strive for inclusion and belonging, and promote empowered participation. We aspire to build a workforce that is reflective of these values and the communities we serve. We are proud to be an equal opportunity employer and will resolutely uphold federal, California state law and/or Santa Barbara County ordinances.

We believe equity and inclusion are vital to fulfill the County's mission and to embody a culture of "One County, One Future." Expanding the full range of employee talent allows the County to deliver our best to all our community members.

We believe in the dignity and humanity of all people. We strive for a healthy and prosperous society that promotes all people having equitable access and opportunity.

Disaster Service Worker: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law.

APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Open until filled; first application review is on Friday, November 1, 2024 by 4:59 PM PST. Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com.

Collin Graham, Senior Talent Acquisition Analyst: cgraham@countyofsb.org