Sr. Business Analyst, Occupancy Planning

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what's possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

As an Sr. Business Analyst, Occupancy Planning within Facility Operations, you'll play a key role in a team responsible for site programming, daily operations, and workplace programs & services as we scale and transform Rivian's workplace. In the unique space of an EV workforce, this role requires a highly flexible individual who can decipher complex spatial needs across multiple ecosystems -- office, research and development labs, vehicle test space, manufacturing and other specialty spaces. Our ideal candidate is a perceptive, strategic thinker with a passion for hypergrowth and a deep-rooted understanding of space management.

The focus areas of this role include analysis and strategic planning, data preparation, return-to-office growth initiatives and stakeholder collaboration. You will make the biggest impact through data-driven insights, equipping our teams with digestible data and tools to understand space utilization opportunities, shaping decisions for our evolving facility strategy.

• Support large-scale initiatives like return-to-office strategies with in-depth headcount and location assessments, incl. spatial analysis and mapping

• Assess our current facility utilizations trends to forecast future needs and design optimized space solutions (unique to various teams/organizations like Product and G&A).

• Prepare data-driven attendance insights for executive review and discussion

• Develop the business case and justification for space-related investments (physical modifications or software/tooling investments) to meet organizational growth and/or changing office policies.

• Review and analyze current headcount reporting, financial headcount forecasting, and file tie-back to ensure data accuracy across Facilities and Finance teams

• Develop agile workspace implementation/approach in collaboration with Site Operations teams and executive assistants

• Maintain detailed occupancy data for the Workplace & Production real estate portfolio.

• Admin responsibilities of maintaining IWMS application including incl. data/information gathering, floorplan management, etc.

• Proactively collaborate with internal site operation leads to understand data gaps and develop custom reports, plans and resources for space management

• Support with supply and demand studies for all space typologies including office, lab, amenity, exterior, parking, and more
• Address polarizing topics like shared desking, hybrid work models, and team-specific needs in collaboration with leadership and HR.
• Create presentable content from our internal analysis to share findings, describe trends and pose strategic questions to the broader organization.
• Assist in developing and improving the user-experience for facility space and modification requests
• Assist in maintaining and publishing site-specific information for internal and external parties as needed

• Minimum 4 years of experience in facilities management, workplace operations, corporate space planning, real estate or similar role

• Proficiency with space management software (IWMS), CAFM (CAD, Bluebeam), and data visualization tools (e.g., Tableau, Power BI).

• Exceptional written, verbal, graphic communication skills

• Knowledge of space management methodology and knowledge of emerging office policies/trends

• GIS proficiency a big plus, ability to learn ArcGIS for mapping visualizations

• Demonstrated interpersonal skills to be able to partner with multiple stakeholders, project teams and external vendors effectively

• Demonstrated analytical and problem-solving skills
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

Salary Range for Palo Alto, CA based applicants:$117,000-$146,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Salary Range for El Segundo, CA based applicants: $107,000-$134,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes ("Candidate Personal Data"). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian's service providers, including providers of background checks, staffing services, and cloud services.

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

Please note that we are currently not accepting applications from third party application services.